Beyond Rev Share: Wallet Expands to Multiple Payment Types

Per diem isn't one problem. It's three.

Cash creates liability and eats staff time, even though athletes are always happy to get it. Physical debit cards work fine until they need loading or an athlete loses one, and in that gap, there's no way to pay for anything. And when the request-approve-load workflow runs through legacy bank software instead of Hub, every step becomes manual, slow, and easy to get wrong.

Teamworks Wallet now supports Non-Rev Share Payments natively, giving athletic departments the ability to request, approve, and distribute per diem, Alston, vacation period, foreign tour, and other non-rev share payments directly inside Hub without spreadsheets, separate portals, or manual workarounds.

The Real Pain Points

Talk to enough business offices and the same three problems come up.

Cash is a liability. Athletes love getting it. Business offices don't love handling it. Physical cash means more reconciliation, more risk, and more time spent moving money around instead of running programs.

Physical debit cards aren't the issue. Loading them is. A card gives an athlete a way to pay, until it needs to be loaded on a deadline or gets lost on the road. In that window, they have no purchasing power at all. Wallet issues physical and virtual cards together, so funds land in an athlete's account and they always have a way to pay, card in hand or not.

Legacy systems turn the workflow into the bottleneck. When per diem runs through bank software or anything that isn't integrated with Hub Travel, requesting, approving, and loading funds all become manual steps someone has to chase. Wallet keeps the entire workflow, request, approval, distribution, inside Hub.

For most athletic business offices, per diem has been one of those things everyone knows needs to get better but nobody has time to fix. Until now.

How Non-Rev Share Payments Work in Wallet

Wallet supports every payment use case an athletic department has, because it's baked directly into the Teamworks OS. Payment requests can start wherever the work already happens: per diem requests begin on the Travel Party page in Hub, Rev Share Royalties, Rev Share Services, Alston Awards, and Alston Allowances begin in GM, NIL in Influencer, and every other payment type, including housing, travel, and cost-of-attendance allowances, starts in Wallet itself.

Regardless of where a request originates, it flows through the same defined approval chain to the business office. Once approved, funds are distributed to athletes' Wallet accounts. Each payment request carries clear tax treatment from the start, so paying both domestic and international athletes stays compliant and simple across taxable and non-taxable payment types. If a roster changes before a trip, unprocessed per diem payments are automatically canceled, and if funds need to be recovered, Wallet supports clawbacks.

The result is a process that finally moves at the speed of college athletics. Last-minute per diem requests that used to require days of lead time can now be handled in minutes, and every other payment type is managed in one consistent system built for its own tax treatment and approval flow.

From the Field: Tulane Athletics

Tulane Athletics became one of Teamworks' earliest Per Diem partners, piloting the feature across their full athletics operation before broader release. Their business office had been running per diem through Commerce Bank for years, a system that required emailed spreadsheet templates with precise formatting, manual fund loads overnight, and that three-day advance window baked into every travel plan.

Then Commerce Bank announced it was sunsetting the product. The replacement they offered didn't support clawbacks, which was a dealbreaker. Tulane needed a better answer.

For Parker's team, the shift eliminated the rigid advance notice requirement that had been a fixed constraint on travel planning. New operations staff now pick up the workflow quickly because it lives in the same platform they already use for scheduling, rosters, and trip management. The business office went from building spreadsheets and chasing file types to reviewing and approving.

"Now our job is shrunk to just verifying and clicking approve versus having to build spreadsheets and talk about file types with an assistant coach," said Davis.

Scott Mitchell, Sr. Associate AD and CFO at Tulane, put it plainly: "I think if you're still a school that's using per diem and issuing cash, it would be wise to get away from that."

Per Diem Is Just the Starting Point

Per diem is the most immediate problem for many business offices, and it's just one piece of a broader category. Non-rev share payments also cover Alston awards, vacation period payments, foreign tours, and other travel-related payments that don't fall under revenue share. And Teamworks Wallet supports the full range beyond that too, including NIL, revenue share, housing allowances, travel allowances, cost-of-attendance payments, and host allowances.

Every payment type comes with defined tax treatment, so each transaction is structured correctly from the start. Teamworks Wallet handles IRS information return reporting, including 1099s and 1042-S forms, for income payments made through the platform. Tuition, scholarship, and grant payments requiring 1098-T reporting remain the responsibility of the issuing institution, since that reporting falls outside what Wallet processes as income. There's no off-platform tracking, no separate compliance layer to manage after the fact for the payment types Wallet does handle. Athletic departments get one system for every type of athlete payment, with each payment tied to the right tax category, routed through the right approval chain, and visible in real time from Hub.

The value of that integration is hard to overstate. When per diem, Alston, NIL, and allowances all live in the same platform as scheduling and travel, your business office isn't toggling between systems or reconciling data from multiple sources. Everything is in one place, with full visibility into who's been paid, what's pending, and what needs attention.

Ready to Simplify Non-Rev Share Payments at Your Institution?

If your department is still managing per diem, Alston, or travel payments through physical cards, manual spreadsheets, or a system that doesn't move at the pace your staff needs, we'd love to talk. Non-Rev Share Payments in Teamworks Wallet are currently available to Division I institutions as part of our early access rollout, ahead of a broader release. If you're a D1 program ready to leave spreadsheets behind, we'd love to talk.